Repeating Jobs

Our repeating jobs feature is meant to automate the task of creating duplicate ongoing jobs for scheduling purposes that are predetermined. That definition does not necessarily include invoicing. The reason will be more clear as I describe how the repeating job feature works.

Job Scheduling

Your repeating job will assume that the following will remain the same each time:

1. Service

2. Time of event

3. Assigned Tech

4. Charges

The first job in a series of repeating jobs is considered the beginning of the series or template. It is the job that is used to create the subsequent jobs in the series. We recommend that before you set that series you complete the first job, then validate that each of the four items mentioned above are as you intend them to be for the next job and beyond.

If you do need to update the beginning series then a pop-up window will appear explaining that this will update all jobs in the series.

The subsequent jobs do provide an option to just update that particular job or all future jobs.

NOTE: Updating all the following jobs creates a new beginning series

Now that you understand how to create the repeating series let's examine the repeating functionality. Our repeating function works very well at repeating at fixed intervals for scheduling purposes.  The intervals are:

1. Daily

2. Weekly

3. Yearly

Each interval allows you to decide the frequency (1 - 30).

Weekly scheduling vs monthly Invoicing

Weekly repeat scheduling of a job is very common. Regular invoicing is typically a standard fixed time - first of the month or end of the month.  The problem is that not all months are equal. Repeating a job weekly will not always fall nicely at either the beginning of the month or the end of the month.

Also, repeating weekly jobs is not always equal in number from month to month.  Some months have 4 weeks and some months have 5 weeks and depending on how the weeks start or end in a month you may end up with only 3 full weeks in a month. This makes it very difficult to manage invoicing.
In this case, consider creating a separate line of jobs strictly for invoicing.

Example: For this scenario, you could create a 'service' or job title that states exactly what the series is for - "Monthly Invoice".  You can then create the job, create the start date for the date that you will want to send out your first invoice, assign task to your A/R person, and put in the fixed charge(s).
Lastly, from that starting date (beginning series) you then click "Repeat this job" from the schedule line and schedule this job to repeat monthly.